2025 Exhibitor Information

Calling all exhibitors! ISDC® 2025 exhibitor sign-ups are now open. Download the ISDC® 2025 Exhibitors Agreement for pricing, sign-up forms and other information. Contact the Exhibit Coordinator ([email protected]) for any additional information or questions about exhibiting.

All Exhibitor rates include listing on the ISDC® 2025 website and in the conference program

Cost

For-profit Organization, 6’ table with 2 chairs

$599

Nonprofit Organization, 6’ table with 2 chairs

$399

Co-Sponsors and Supporting Organizations, 6’ table with 2 chairs

$299

20’x20’ Booth

$1099

10’x10’ Booth

$899

Artist, Author, Memorabilia display

$299

Power strip and extension cord (please bring your own)

N/A

Instructions for Exhibiting at ISDC® 2025:

Exhibitor Information

About ISDC 2025. National Space Society (NSS) sponsors  ISDC® 2025 to update members of space organizations on the latest space information and trends and to introduce interested members of the public to a wide variety of space issues, presented by an outstanding collection of scientists, astronauts, business and civic leaders.

Exhibits. ISDC® 2025 will make available to Exhibitors 6’ long tables (as determined by ISDC® 2025) and two chairs. ISDC® 2025 will determine all Exhibit locations, but will try to honor requests for particular locations, with priority generally given to earliest registrants. If an Exhibitor wishes a booth or free-standing exhibit or some special display other than an exhibit table, ISDC® 2025 will consider such requests. Exhibits should not exceed 15′ in height.

Exhibit Fees. Rates for an Exhibit table are subject to change at any time without notice.

Rates for two tables are generally double the rate for a single table. With the special written permission of ISDC® 2025, (a) two (but no more than two) tables may be stacked, and (b) “splits” (tables 18″ wide), if available or furnished by the Exhibitor and approved by ISDC® 2025, may be placed against a wall behind an Exhibitor’s main table for a charge of 150% of the rate for a single table. Rates for booths or free-standing exhibits will be negotiated separately.

Complimentary Registrations. Each table-top or booth Exhibitor will be entitled to complimentary registrations (not including meals) for up to two persons staffing the Exhibit during the Conference.

Deposits and Refunds. A 50% deposit will hold a space until 30 days prior to the Conference or such earlier date as payment in full may be requested — but will not hold a particular location. At any time before or during the Conference, ISDC® 2025 may cancel an Exhibit or bar a particular Exhibitor registrant, and its sole liability for so doing will be to refund the Exhibit fee. The absence of, or substitution for, any announced Conference guest, speaker, or participant, for any reason whatever, shall not entitle an Exhibitor to any refund or other damages.

Cancellation Policy. Cancellations must be submitted in writing by email, or fax. Please allow 2 to 3 weeks for processing. Before May 27: Full refund. Between May 27 and June 9: 50% refund (partial), or 100% applied to next ISDC. After June 9: No refunds.

Special Needs. In general, table and booth Exhibits are expected to consist of materials that can be personally transported to the Exhibit by the Exhibitor’s staff. No electrical hookups or oversize or unusual exhibits will be permitted without prior approval by ISDC® 2025. ISDC® 2025reserves the right to approve all Exhibit materials and handouts.

Facility Charges. Charges from the hotel for storage or labor in handling an Exhibit will be the sole responsibility of the Exhibitor, who will be expected to make payment arrangements directly with the hotel. All shipping arrangements (and costs) will also be the responsibility of, and must be made by, the Exhibitor.

Set-up/Take-down. The Exhibit area will be open for set-up after 5:00 p.m. on Wednesday, June 18 and at 8:00 am on Thursday, June 19. Exhibits must be removed by 11:00 pm on Sunday, June 22. Exhibit hours will be Thursday through Sunday from 10:00 a.m. to 6:00 p.m. On Thursday, Friday, Saturday and Sunday there will be an open reception from 6:00 p.m. – 7:00 p.m.

Responsibility. Each Exhibitor will be solely responsible for the security and insuring of its own Exhibit and Exhibit materials and handouts; no such supervision will be provided by ISDC® 2025 or those associated with it. An Exhibitor may wish to remove its materials each evening. By exhibiting, an Exhibitor agrees (i) that the Exhibitor shall be solely responsible or liable for any bodily injury, damage to or loss of personal property, or for any other injuries, losses or damages which may be suffered, or caused, by the Exhibitor or its agents, at or in connection with the Conference, and (ii) to indemnify and hold harmless ISDC® 2025 and NSS and their respective directors, officers, members, employees and agents, from any and all liability, claims, or causes of action on account of any such injury, loss or damage by exhibiting. Exhibitor further agrees that any provisions in the NSS contract with the site facility that are required to be agreed to by an Exhibitor are agreed to, as if fully set forth in this Form. Each Exhibitor will be solely responsible for obtaining copyright permissions for materials used or distributed at its Exhibit.

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